Administrative Officer

  1. Contract
189711
  1. Singapore
  2. Administration
Market related
Date posted09/02/2021

Title: Administrative Officer

Sector: Power/Oil&Gas

Location: Singapore

 

Job Summary

Provide clerical support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Scope of work

The client's company is occupying 2 office suites at a prestigious service office setup in Robinson Road and is seeking an experienced professional primarily skilled in general office management to oversee the smooth running of its office suites which is primarily designed to promote hot desking work space.

Key Responsibilities

  • General office management to enable smooth running of a hot desking organization work space.
  • Liaise and coordinate with service office team to ensure effective functioning of the office suites in compliance with service office house rules as well as internal company policies.
  • Effective communication skills for successful implementation of Corporate Initiatives.
  • To maintain & ensure, with support from specialized EH&S specialist, that the company is in compliance with local government bodies regulations in relation to the workspace and workforce.  Particularly now, compliance to COVID 19 safety rules.
  • Handling travel arrangements including ticket reservations, hotel bookings
  • Handle visa applications.
  • Completes simple paper filing activities.
  • Receives and distributes mail.
  • Copies documents.
  • Prepares files for archiving.
  • Distributes documents.
  • Answers phones.
  • Greets and directs visitors.
  • Assembles documents (reproduction and collation).
  • Performs basic word processing and data entry.
  • Maintains simple spreadsheets.
  • Orders office supplies.
  • Performs other general clerical duties as needed.

Preferred Qualification

  • Diploma in Business Administration or equivalent preferred.
  • Good Communication in English both speaking and writing
  • 3-5 years’ experience in relating role.
  • Self-driven and can work independently

Skills:

  • Basic MS Word skills
  • Basic MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Attention to detail and reading comprehension
  • Customer focus
  • Ethics and values
  • Integrity and trust
  • Ability to prioritize
  • Problem-solving ability
  • Time Reporting Systems
  • PeopleSoft and Blueprint Basic Users
  • Telephony and Web conferencing
  • Electronic Repository Systems

Work Environment:

  • Typical office environment.

Title: Administrative Officer

Sector: Power/Oil&Gas

Location: Singapore

 

Job Summary

Provide clerical support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Scope of work

The client's company is occupying 2 office suites at a prestigious service office setup in Robinson Road and is seeking an experienced professional primarily skilled in general office management to oversee the smooth running of its office suites which is primarily designed to promote hot desking work space.

Key Responsibilities

  • General office management to enable smooth running of a hot desking organization work space.
  • Liaise and coordinate with service office team to ensure effective functioning of the office suites in compliance with service office house rules as well as internal company policies.
  • Effective communication skills for successful implementation of Corporate Initiatives.
  • To maintain & ensure, with support from specialized EH&S specialist, that the company is in compliance with local government bodies regulations in relation to the workspace and workforce.  Particularly now, compliance to COVID 19 safety rules.
  • Handling travel arrangements including ticket reservations, hotel bookings
  • Handle visa applications.
  • Completes simple paper filing activities.
  • Receives and distributes mail.
  • Copies documents.
  • Prepares files for archiving.
  • Distributes documents.
  • Answers phones.
  • Greets and directs visitors.
  • Assembles documents (reproduction and collation).
  • Performs basic word processing and data entry.
  • Maintains simple spreadsheets.
  • Orders office supplies.
  • Performs other general clerical duties as needed.

Preferred Qualification

  • Diploma in Business Administration or equivalent preferred.
  • Good Communication in English both speaking and writing
  • 3-5 years’ experience in relating role.
  • Self-driven and can work independently

Skills:

  • Basic MS Word skills
  • Basic MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Attention to detail and reading comprehension
  • Customer focus
  • Ethics and values
  • Integrity and trust
  • Ability to prioritize
  • Problem-solving ability
  • Time Reporting Systems
  • PeopleSoft and Blueprint Basic Users
  • Telephony and Web conferencing
  • Electronic Repository Systems

Work Environment:

  • Typical office environment.