Job details

Competitive Salary + 10% Bonus
Job Type
14 days ago

Attention to detail? Process driven? Sounds like you? Look no further! We are recruiting for a Compliance & Contractor Services Administrator to join our London OR Glasgow team as soon as possible. Reporting to the Compliance and Contractor Services Manager, you will be responsible for the day-to-day support to contractors working in global locations. The role encompasses contractor compliance, quality control and contractor onboarding and offboarding.

What you'll be doing?

Compiance & Quality Control

  • Ensuring the data entered into the Bullhorn CRM system by Sales Consultants has been qualified and complies with Spencer Ogden requirements
  • Ensuring the data entered into the Bullhorn CRM system will accurately feed through to the finance database to ensure a smooth payment process
  • Carry out the required check in process for perm placements to allow for invoices to be raised
  • Ensure candidate right to work has been verified for every individual placed by Spencer Ogden
  • Ensure client compliance requirements are met (as per the client specific requirements checklist) for each placement engaged through Spencer Ogden
  • Ensure the appropriate escalations are raised should non-compliance with Spencer Ogden procedures or legal requirements occur
  • Check and approve change requests submitted into the CRM by Sales consultants, ensuring accuracy at all times and issuing corresponding paperwork to Contractors
  • Any additional ad-hoc administrative duties as directed by the CCS Manager.


  • Distribute onboarding documentation to all appropriate candidates
  • Initiate the appropriate pre-assignment screening in line with the candidate and placement location and client requirements
  • Monitor certificates and qualifications in line with job requirements for candidates to ensure all documents are all as required and in date
  • Day to day point of contact dealing with general contractor queries or concerns & maintaining regular phone and email contact with all contractors under your care
  • Liaising between Contractors, Payroll, Sales Consultants and clients to provide a high-quality service
  • Adhering to the Compliance and Contractor Services Team service level agreements
  • Offboarding: Distribute all required extension, addendum and termination documentation for appropriate contractors

Our Requirements

  • Preferably degree qualified, however it's not essential
  • Work experience of any type, if within administration that is a bonus!
  • Strong listening and attention to detail
  • Able to show initative

Whats in it for me?

  • A competitive base salary + 10% discretionary bonus
  • Annual leave + the week of Christmas paid off + 5 paid sick/mental health days + birthdays off
  • Discounted gym membership + ClassPass
  • Flexible work from home policy (twice per week)
  • Corporate discounts with Perkbox
  • Friday 3 PM finish
  • Award-winning training and development programme from day one
  • Volunteer time off - 4 days per year
  • Many more!

What's the recruitment process:

  • Apply
  • Complete your online questionnaire (AssessFirst)
  • Initial phone call
  • First round interview
  • Final interview
  • Offer, hire and welcome to SO!

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