Contracts & Claims Assistant - Remote
- Location: Arlington
- Salary: $30 - 35 per hour
We are seeking a Contracts and Claims Assistant to join our team and provide comprehensive support in contract administration and claims management for projects throughout the Americas region. As the Contracts and Claims Assistant, you will play a vital role in ensuring the success of our projects, mitigating risks, and enhancing our business reputation with our valued customers.
Reporting directly to the Americas Regional Head of Contracts and Claims Management, you will collaborate closely with Project Managers, Commercial Project Managers, Paralegals, Legal, Finance, Scheduling, and Technical Accounting departments. This dynamic role requires a motivated individual who can quickly analyze information, multitask effectively, adapt to changing priorities, and exhibit strong organizational and communication skills. Attention to detail, efficient work practices, and a sense of urgency to meet critical deadlines are essential for success in this position.
We are looking for a proactive self-starter who can work both independently and collaboratively within project and interdepartmental teams. The ideal candidate will possess strong analytical skills, expertise in drafting project correspondence and claims, and a background in large-scale energy-focused EPC construction projects.
Spencer Ogden are pleased to be partnered with an established Offshore Wind Developer spearheading the Energy Transition. Our partners are looking to bring on a Procurement and Contracts Manager to help drive and shape the company’s growth within the industry. As Procurement and Contracts Manager, you will support the procurement/contracting cycle on the project by providing all elements of contract administration, procurement and commercial management support. Duties in these projects will involve: Contract Management of multiple offshore and onshore contracts.Procurement and coordination for both offshore and onshore works and services across different project.Operational budget creation and management You will be expected to: Coordinate a range of activities associated with direct procurement activities on offshore and onshore projects.Manage procurement processes.Execute contract negotiation, contract management and administration.Oversee payments/forecasting, SRM and reporting. The right candidate will have: Chartered QS (preferable)Degree in Quantity Surveying and/or Procurement/Commercial relatedContract Administration and Contract Management (during execution phase) of offshore contracts and expected to have experience of various forms of contractsProcurement of offshore and onshore contractsContract Administration and Contract Management during execution phase If you feel the above criteria applies to you, please do not hesitate to apply.
Tasks and responsibilities: - Advising Tender Managers, Commercial Managers (during preferred contractor phase) and - Advising Project Managers and Package Managers (during execution phase) on content and interpretation of Main Contract(s), both during final negotiations and thereafter.- Drafting notices of claim, variation proposals/requests, letters, etc.- co-drafting monthly reports and minutes of meeting- Supporting/advising in Procurement process from legal/contracting perspective, to align with Main Contract and to ensure sound legal/contractual drafting of sub-, supply-, services- and other contracts- Liaising with internal legal, insurance, procurement, estimating, finance, QSHE departmentsJob requirements: A minimum of 5 years’ experience, preferably a bit more, as a Contract Manager, tender manager or Legal Counsel in the offshore renewable industry.Knowledge of/experience with international construction contracts (FIDIC YB / Logic / NEC) and or BIMCO charter partiesLogical thinker, diligent (hard) worker, as a team member yet self-starter.Generally good humoured; taking initiative, solution oriented but with eye for the long term interest of project and company.Bachelor or Master degree in law (either civil law jurisdiction or case law jurisdiction) and/or BSc Civil Engineering / Mechanical Engineering with proven legal (construction or maritime contract) knowledge/experienceAn independent and proactive person with a strong commercial affinity and proven negotiation successes The ability to advise effectively always keeping in mind at the audience/reader/listener in playEnthusiasm to be part of the world's energy change as a member of the Contractor community and project team.
About ZenithZenith is a market leader in the development and delivery of sustainable energy solutions. We specialise in tailored off-grid power generation and service models. We integrate a complete range of thermal and sustainable fuel sources, together with innovative technologies, to deliver cost-effective and reliable solutions for clients across Australia.Join Zenith to be part of a landmark cutting edge renewable energy projects, involving Solar, Wind, Thermal, BESS and LNG storage in Western Australia.About the RoleAs the Contracts Lead, you will be supporting a project in all aspects of commercial practices including compliance, contract administration, claims, reporting and financial process. Reporting to the Project Manager with guidance and support from the Executive - Commercial, Contracts and Procurement, your main responsibilities will include; Preparing subcontractor packages & subcontract administration;Conducting commercial evaluation, review contract terms and conditions, contributing to scope as required;Reviewing contractual claims and variations; Liaising and effectively communicating with subcontractors; andPrepare project cost and forecasting reporting. About You As the Contracts Lead you will have the following experience, knowledge, and skills to bring to the role.Experience Experience as a Contracts Lead dealing with subcontractor packages with a value of $10M - $50M.Experience in the Energy/Mining industryExperience using Pronto is desirable Skills/Ability Highly developed communication skills with an ability to communicate at all levelsA highly analytical approach with a strong attention to detailStrong financial acumenStrong Microsoft Office skills Qualifications & Clearances Qualification in Construction Management or Quantity Surveying or equivalent qualification Ability to pass a National Police Clearance and Pre-employment MedicalRight to work in Australia. Why ZenithBe at the forefront of designing, constructing and operating a greener future. Work for a market leader with strong projected growth and a company that values and celebrates their people. In addition, we offer. In addition, we offer Competitive salaryCentral new 'state of the art' offices in BelmontFree parking Opportunity to join the Zenith bonus scheme.Great pipeline of work for development opportunities
Contract management for all the legal matters : Draft and review the contact, provide legal advise to the project managers, identify the risk and evaluate the contract Collaborate with APAC team Japanese native or N1 as this job requires to have skill to read/check contratcs in Japanese, English is not a must but has to be able to communicate with APAC manager
Contracts Manager FoundationsSpencer Ogden are pleased to be partnered with a leading Energy provider, spearheading the Energy Transition, looking to diversify from and build on their Oil & Gas roots. Our partners are looking to bring on a Contracts Manager to help drive and shape the company’s growth within the industry.As Contracts Manager, you will partner with Project Directors as Commercial Lead to optimise contracting strategies and maximise value in the procurement, contracting and negotiation process of project contracts while leading a team of Contracts Foundations Specialists. Duties in these projects will involve: Leading a negotiating team during demanding Contract negotiationsManaging interfaces between internal and external stakeholders to ensure contracts are optimised for the businessProviding direction to the evaluation team with a focus on specification review, equipment selection, commercial and negotiation strategy You will be expected to: Support an integrated portfolio approach to procuring goods and services and offer advice as requiredProvide commercial input into business development, specific market analysis projects, and other transaction support activitiesLead discussion with Procurement to devise strategy for development of competitive procurement processesDay-to-day management of the evaluation team with a focus on specification review, equipment selection, commercial and negotiation strategy to guarantee financeable contractsAttend supplier meetings/discussions and guide the team on addressing topics related to the technical & commercial aspects of the EPC or other contractsProvide commercial input into procurement strategies and evaluations, and develop cost optimisationsParticipate in and contribute to due diligence reports of potential acquisitions opportunities The right candidate will have: 10+ relevant experienceProven contract management skills coupled with a track record in delivering large complex projects including providing contractual input to large offshore wind projectsA comprehensive understanding of offshore wind projects, industry and supply chain If you feel the above criteria applies to you, please do not hesitate to apply.
Responsibilities: Partner with the EV Project Managers to ensure the proper execution of assigned Construction and Development projects on specifications, in time and within budget.Ensure the accuracy of project books and records by complying with local GAAP requirements.Ensure accurate and timely representation of project milestones and deliverables through financial forecasts of EAC in the ERP system and corresponding management reporting toolsPerform monthly actual-to-plan variance analysis; prepare and analyze Key Performance Indicators (KPI)Prepare monthly and quarterly financial reports, as well as annual operating plans for assets under construction and development.Operate financial planning and analysis toolsets; suggest improvements to related processes and procedures.Ad-hoc business performance reporting.Support annual audit, tax preparation and other corporate reporting requirements. Requirements: Bachelor’s degree or higher in Accounting, Finance or Economics or related areaStrong understanding of business, accounting, tax and financial mattersComprehensive experience in controlling and accounting, contracts and claims management, and supply chain management.Experience working on project/ product teams supporting multiple projects/products and project managers.Aptitude and experience using MS Office suite of products (Excel, PowerPoint, Word, Power BI)Experience using Yardi, QBI and OneStream is preferred.
**this is a 6 month contract to direct hire opportunity100% remote- work from home anywhere within the United States**NO sponsorship available! Only US based candidates apply! Overview:As a Senior Protection & Control Engineer, you will be responsible for designing and implementing protection and control engineering activities for high voltage substation and transmission projects. You will utilize your knowledge of protective relaying and control systems to contribute to EPC substation and transmission projects.Responsibilities:• Perform analysis and design of Protection Systems for HV substation/ and FACTS • Develop substation relaying & metering diagrams (i.e. Single line/A.C./D.C. schematic diagrams) • Develop the substation communication and network diagram • Prepare specification & Bill of Material for Protection/Control/Metering/RTU/ Communication Panels • Develop Protection and Control Panel layouts. • Develop Protection and Control Panel wiring diagrams. • Develop Cable Schedule for Substation. • Perform Factory Acceptance Test for Protection and Control Panels. • Perform reviews of work performed by others • Work closely with other engineering and design team members to coordinate overall design package and requirements • Perform relay coordination study and develop the relay settings file • Coordinate with supplier and contractors • Flexibility to travel locally and internationally to customer meetings and project sites, with an approximate travel of 25%.Qualifications:• Bachelor's degree in Electrical Engineering with a power systems emphasis from an ABET-accredited engineering program; Master's degree preferred. • 8 years or more of experience with a focus on protection/control/communications design for high voltage substations. • Experience in Communication Network Technologies • Experience in Communication protocols such as IEC61850, DNP, Modbus, … • Experience in writing and providing support documentation for relay calculations. • Knowledge on ANSI standards, IEC standards knowledge is a plus. • Experience with various vendor protective relay equipment typically used in substation. protection, including SEL, Siemens, GE. • Familiarity with Auto-CAD or Micro-Station. • Good communication skills. • Professional Engineering license is preferred. • Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization. Siemens Energy employees with current visa sponsorship may be eligible for internal transfers.
Assistant Project Managers/Construction Managers with 3-5 years of solar experience who will be boots on the ground, interacting with EPC's, for the Project Manager Assistant Project Manager will be responsible for overseeing the ongoing installation of solar PV generating portfolios currently in New York, Maine, Massachusetts, and Rhode Island. As an important member of the operations team, you will support projects and clients at all stages of installation as well as ongoing operations and maintenance efforts. In addition to comprehensive project management knowledge, the work will require significant written communication and computing skills, and the ability to effectively work with technical and non-technical audiences. The prospective Assistant Project Manager should have an undergraduate degree from a fully accredited college or university and at least 3-5 years of experience in the solar construction project management field. A strong background in AC, DC Electrical work and code compliance is required. Responsibilities: Monitor construction activities for all assigned projects Review and comment on requirement documents, schedules, cost estimates, and other key information related to solar PV projectsParticipate in the review of contract documents for projects including the creation of a requirements documents, lists of deliverables and other project management related itemsManage contractors who are constructing solar PV systems ranging from commercial to utility scale utilizing MS Project and other software toolsCommunication with landlords, town chief enforcement officers and other government agencies as requiredConduct construction progress inspections at sites before, during and after active construction for quality control and progress reporting purposesCreate and maintain project documentation related to the delivery of a project including Change Order bids, construction, and project close-out documentation Requirements: In depth knowledge of code compliance Knowledge of solar construction best practicesFamiliarity with industry standard project management methods such as Project Management Professional (PMP) best practices, ISO9000 guidelines, and other similar best practicesSolar PV project management experience, proven project reporting of financial, work and schedule progressOrganizational and process orientation skills to clearly maintain project documentation, correspondence and related filesAbility to coordinate and prioritize multiple projects and tasksKnowledge of construction processes and practices in electrical, civil and structural tradesOSHA and other federal, state and local safety practices to allow audits of site activitiesProficiency with Project planning and Management Software, PowerPoint, Excel and other similar softwareAbility to review Schedules and Budgets for accuracy and completeness3-5 years of relevant assistant project management experience (energy or related sectors); previous solar experience desirableUndergraduate Degree (Engineering or related)Ability to work independently as requiredStrong verbal and written communication skillsInternal communication and team approach are a mustUnrestricted authorization to work in the U.S.
Spencer Ogden is partnered with a leading international renewables developer to expand their solar & BESS team, offering unmatched packages for professionals in the Solar & BESS sector to lead the project development process from origination to R2B status throughout the UK&I. This is an opportunity to expand your capabilities in both the development and pre-construction spheres. Responsibilities within this vacancy include: -Reviewing planning applications prior to submission;-Liaising with and assisting the development team to address findings and foresee any potential planning issues;-Ability to manage relationships with multiple stakeholders effectively;-Eager to expand understanding of the energy market;-Liaising and negotiating with landowners alongside a Land and Estates Manager on both development sites and access routes;-Review and approval of scoping reports, draft EIA reports and ES chapters; This is a full time, UK based role with a very lucrative salary/wider package on offer. Combined with professional development opportunities, this is the perfect position to delve further into a pureplay renewables orientated role, aiding the energy transition to net-zero. Location: Flexible (England/Wales) 0141 375 7292 email@example.com
1. In the initial stage of development, identify potential international companies for cooperation, maintain investor relations and track the progress of project implementation.2. Prepare project briefing materials at the initial stage, including but not limited to cooperating with legal, financial and technical due diligence, drafting term sheets, and confirming the correctness of financial model parameters.3. Participate in M&A meetings, including but not limited to answering initial questions from investors, contacting and coordinating third-party consultants (legal, financial, etc.) to follow up the progress of the project, promoting the conclusions of the meeting, and completing the negotiation and signing of the transaction contract.4. Post-transaction management (application for investment review meeting, arrangement of working meetings between both parties, ensuring that project execution complies with SHA specifications), project progress management of development cases, and communication and coordination among various teams.5. Other matters assigned by the supervisor
Our client is a leading developer, owner, and operator of utility-scale energy storage projects across North America. They are at the forefront of the fast-growing battery energy storage market and are helping to transition the nation's electric grid to a cleaner and more reliable future. Their storage projects provide major utilities with a multitude of important services, including reliable fast-ramping capacity, energy and ancillary grid services, including renewable energy integration support.The client is independently owned and is among the largest players in the US energy storage sector, with a 15+ GWh pipeline, including about 1.7 GWh of projects in operation, construction, or advanced development under contract with utilities and other power buyers. They are headquartered in California, with employees in multiple regions across the U.S. Their diverse management team has many decades of experience in the renewable energy, utility, and independent power sectors.CultureAt the client company, every employee makes an impact on the company's growth and profitability every day. They have a fast-paced, high-performance, and team-oriented culture. They value quality of life and flexibility for their employees and strive to help their team members achieve their career goals.Job DescriptionOur client is seeking motivated and energetic candidates to join their team as a Project Manager or Sr. Project Manager to support the development and execution of several sequential utility-scale battery energy storage projects from late-stage development through commissioning. The Project Manager will report to the company's Director of Construction.The Project Manager will work closely with the Project Developer during the development process and ensure a proper handoff to the project team during late-stage development. During project execution, the Project Manager will manage the project design, permitting, contractor and vendor selection and contracting, and all construction and commissioning activities culminating with turnover to Asset Management (Operations). The Project Manager will be ultimately responsible for the project schedule and budget. The Project Manager will collaborate with the project team, including the Project Engineer and Construction Manager, during project execution.Key Responsibilities• Overall responsibility for the project schedule and budget.• Manage engineering consultants with support from the engineering team during project development, permitting, pre-construction, and construction.• Support project objectives by reviewing and approving project engineering proposals and design documents during pre-construction and construction.• Maintain an engineering issues log, RFI log, and submittal log during project execution and identify project responsibilities and assign personnel to tasks with definitive due dates.• Prepare and manage the overall project schedule through commissioning, COD, and handoff to asset management, tracking to major project milestones throughout and reporting weekly on schedule variances.• Prepare bid documents for contractor and subcontractor selection, including scopes of work and work schedules.• Support procurement of owner-supplied equipment and manage vendors through contracting, delivery, and installation of major equipment.• Facilitate and lead meetings with the project team, maintaining meeting minutes and identifying project responsibilities and assigning personnel to tasks with definitive due dates.• Prepare project status reports on a weekly and monthly basis during project execution for internal management review and investor/board updates.• Ensure project design complies with federal, state, and local regulations. Responsible for securing all permits required for construction and operation of the project.• Prepare the initial project budget with the finance team. Ultimately responsible for the project budget during execution, including weekly and monthly updates on budget variances.• Maintain a risk register to identify and communicate key risks throughout project execution.• Track performance and analyze the completion of key goals during project execution. Maintain production logs for work put in place for future reference for project lessons learned, and schedule and budget forecasting.
Spencer Ogden are pleased to be partnered with an established Offshore Wind Developer spearheading the Energy Transition. Our partners are looking to bring on a Procurement Associate to help drive and shape the company’s growth within the industry.As Procurement Associate, you will support the procurement/contracting cycle on the project by achieving the best cost-effective conditions, lowering risk and ensuring the delivery of all products and services required for the different phases of the projects. Duties in these projects will involve: Contributing to commercial aspects of development, consenting, engineering, construction and, maintenanceFacilitating competitive processes and commercial management or contractsEnsuring that all procurement and contracting matters are in accordance with legislation and essential requirements You will be expected to: Prepare and maintain planning of sourcing activitiesDuring the tender: coordination of the internal stakeholders which are part of the negotiation such as legal, risk assessment or technical departmentsSet out contracts that are fully compliant to support our business needs which are legally binding, mitigate any and all commercial risksAlongside the project management, team members, internal lawyers, assist in the handling of claimsTake accountability for contract analysis and advise the project team on the content of the contractWork with the Supply Chain and Local Content Lead to create strong relationships with the related suppliers across the supply chainAnalyse trends and forecasts within the market place The right candidate will have: 2+ relevant experience sourcing goods and services, preferably related to offshore industriesExperience in other roles with commercial, legal, contract management or tendering positions