Job details

$30 - 35 per hour
Job Type
12 days ago

We are seeking a Contracts and Claims Assistant to join our team and provide comprehensive support in contract administration and claims management for projects throughout the Americas region. As the Contracts and Claims Assistant, you will play a vital role in ensuring the success of our projects, mitigating risks, and enhancing our business reputation with our valued customers.

Reporting directly to the Americas Regional Head of Contracts and Claims Management, you will collaborate closely with Project Managers, Commercial Project Managers, Paralegals, Legal, Finance, Scheduling, and Technical Accounting departments. This dynamic role requires a motivated individual who can quickly analyze information, multitask effectively, adapt to changing priorities, and exhibit strong organizational and communication skills. Attention to detail, efficient work practices, and a sense of urgency to meet critical deadlines are essential for success in this position.


  1. Prioritize safety as a top priority and maintain proactive measures to prevent incidents.
  2. Establish strong relationships with project teams and internal departments to identify, address, and optimize commercial and contractual risks, claims, and revenue opportunities with customers, vendors, subcontractors, and internal stakeholders.
  3. Develop, evaluate, and process claims, counterclaims, back charges, and related matters in accordance with company policies and procedures.
  4. Draft and refine contractual change orders and contract amendments.
  5. Demonstrate a solid understanding of current energy and commercial construction legal principles, effectively interpret and summarize key contractual clauses, and provide guidance on contractual scenarios.
  6. Ensure accurate documentation and secure maintenance of endorsed claims in organizational databases.
  7. Collaborate with internal and external stakeholders to make negotiation-related decisions involving legal, finance, project management, regulatory requirements, contract standards, policy adherence, contractual changes, and cost targets.
  8. Review and analyze claim information and contractual obligations for ongoing claims (EPC and service warranty claims), resolving errors and ensuring proper resolution implementation.
  9. Evaluate projects, engage with project management personnel and regional management, and utilize recognized cost, contract, and claims/dispute resolution methodologies and strategies to determine and measure delay impacts.
  10. Analyze delays contemporaneously and forensically using tools such as Oracle P6 and Microsoft Project.
  11. Proficiency in Microsoft Office 365 applications, including Access, Outlook, Excel, Word, Teams, PowerPoint, and SharePoint.
  12. Familiarity with Netsuite and Salesforce is advantageous.
  13. Prepare formal claim documents, including Time Impact Analysis (TIAs), Requests for Equitable Adjustments (REAs), and other necessary claim documentation.

We are looking for a proactive self-starter who can work both independently and collaboratively within project and interdepartmental teams. The ideal candidate will possess strong analytical skills, expertise in drafting project correspondence and claims, and a background in large-scale energy-focused EPC construction projects.