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Document Manager

  • Job type: Contract
  • Job reference: : BBBH133428
  • Location: Germany, Nordrhein-Westfalen, Koln
  • Sector: Chemical, Onshore, Oil and Gas
  • Salary: Negotiable
  • Date posted: 21/09/2018

CHEMICAL PROJECT EXPERIENCE IS ESSENTIAL


Develop a document management plan

* Record the document receipt

* Store the current status in the folder structure and move the old revisions.

* Ensure the correct document naming

* Maintenance of revision lists

* Distribution of received documents according to specifications

* Tracking returns in the given approval period

* Control of document filing by project members

* Compiling the final documentation

* Ensuring the exchange of documents in electronic and paper form between internal and external project organizations

* Operation of electronic data exchange systems (SharePoint, etc.)

* Quality assurance of the document exchange by e.g. create transmittal documents

* Possibly. Introduction of a project document management system together with IT for the project

* Ensure the security, accessibility and targeted distribution of documents and data

* Exporting and importing documents and document packages from and into document management systems of participating engineering contractors

Technical education, preferably engineering studies

* Affinity to electronic database systems

* Experience in a similar job, preferably several years

* Experience in the naming and numbering of engineering documents in large projects at engineering companies

* Preferably experience in the application of document management systems of large engineering companies

* Good command of spoken and written English

* Careful and structured way of working

* Good communication skills and be able to be brief

* A plus would be knowledge in data exchange between engineering tools (PDS, PDMS, etc)

For more information about this role please contact our London office