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Executive Administrator & Marketing Specialist

  • Job type: Permanent
  • Job reference: : BBBH132012
  • Location: USA, New York
  • Sector: Corporate, Administration, Power
  • Salary: Negotiable
  • Date posted: 15/10/2018
This vacancy has now expired.

Duties may include assisting managers with business unit accounting, project accounting, project proposal preparation, development and maintenance of various types of marketing collateral, interfacing with company recruiters and interfacing with office managers located in New York and other offices.

Other duties may include responding to client inquires, creating and maintaining, creating spreadsheets and presentations, as well as digital and hard copy filling of sensitive and important information. Desktop & Enterprise Software skills, internet research abilities and strong communication skills are required.

Specific Duties

  • Sourcing and organizing U.S. power generation market intelligence
  • Assisting with development of, and periodically updating project descriptions and business development collateral and team/ practice profiles
  • Interfacing with existing and prospective client's procurement department as directed
  • Assisting with obtaining request for proposals, proposal preparation and delivery
  • Assist in creation and maintain annual budgets and monthly budget reports
  • Develop and maintain monthly project financial performance reports and budget forecast reports
  • Assisting staff with timesheets, expense reports and making travel arrangements
  • Drafting, formatting, editing and updating a variety of correspondence, documents and files
  • Proofreading technical and general documents
  • Maintaining good working relationships and facilitating communication with internal groups and external clients


  • Employment authorization to work in the United States immediately
  • A bachelor's degree in Business Administration, Marketing, Finance or Accounting
  • At least seven (7) years of related experience with an engineering, legal or consulting firm
  • Proficiency in Microsoft Outlook, Word, Excel and PowerPoint
  • Knowledge of Oracle, MS Access and other databases would be an asset
  • Excellent written and verbal communication, with superior interpersonal and relationship management skills
  • A self-starter with the ability to work in a team environment or independently
  • Analytical and problem-solving skills
  • Ability to effectively manage multiple priorities and time lines and achieve results
  • Strong interpersonal skills with an ability to establish a high degree of credibility with staff and clients

Candidate must undergo pre-employment drug screening and a criminal background investigation

Spencer Ogden is acting as an Employment Agency in relation to this vacancy.