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Houston- Contract and Compliance Intern - Oct 2018

  • Job type: Permanent
  • Job reference: : US-603
  • Location: Houston
  • Sector: Contracts & Compliance
  • Salary: Competitive
  • Date posted: 11/10/2018

The Opportunity

Spencer Ogden is currently looking to hire a Contracts and Compliance Intern to join our Houston office. This role acts as a Human Resources function for all of Spencer Ogden’s North American contractors, internal auditor on compliance initiatives.

This role will report to the Head of Contracts & Compliance - Americas, providing a high level of service to our contractors and operating in compliance with current regulations and industry best practices.

Roles & Responsibilities

  • Welcome contractors into the Spencer-Ogden family by phone and assist them with the on-boarding process via email and/or in person
  • Update tracking sheet with employee details
  • Initiate pre-employment screening according to client requirements and handle escalations to management and consultants when results fall outside established guidelines
  • Ensure contractor documentation is complete, timely and stored appropriately
  • Audit I-9 documents for compliance then initiate E-verify processing
  • Quality Check new placements in the internal applicant tracking system
  • Manage change request approvals in the applicant tracking system
  • Create and distribute employee contracts
  • Alert consultant and management team within 48 hours of start date if incomplete (ie, pending background, drug screen, contract)
  • Manage employee enrollment and terminations in the United Healthcare system
  • Initiate COBRA notices in the Discovery Benefits Portal
  • Initiate 401(k) invitations for newly eligible employees