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Human Resources Administrator - APAC

  • Job type: Permanent
  • Job reference: : SG-655
  • Location: Singapore
  • Sector: HR
  • Salary: Competitive
  • Date posted: 02/01/2019


To provide efficient and effective administrative support for the HR Manager - APAC ensuring Spencer Ogden employees are provided with key information on HR processes and procedures and the efficient processing of employment contracts.

The Role

  • Responsible for the processing of new appointments and changes to existing employment contracts using established templates and proformas, including issuing of offers of employment
  • Ensures APAC staff are equipped with the Right-to-Work/appropriate Visas and Visa renewals where required
  • Accountable for the new starter process internally ensuring all new starters are prepared for their first day at Spencer Ogden (training prepared, system set-up, desk etc) in conjunction with HR Manager
  • Providing advice to employees and managers on general HR queries relating to terms and conditions of employment e.g. annual leave; notice periods; sick leave etc
  • Ensuring that effective records are kept with regards to personnel files and other HR documentation.
  • Inputting correctly and ensuring data on all employees is effectively maintained by the use of the HR database
  • Developing and maintaining effective liaison with Finance to ensure they have up to date information including monthly payroll variation reports.
  • Ensuring key milestones are met and documented for individuals (probation meetings, performance management reviews) making appointments, arranging meetings for managers and directors
  • Maintaining regional organisational charts liaising with Managers and Directors
  • Involved in the admin of performance management and disciplinary process offering support to the business where needed in conjunction with HR Manager
  • Accountable for leavers process with regards to HR, ensuring staff have received relevant documents and relevant individuals internally are made aware
  • Responsible for the tracking and delivery of engagement surveys across the region
  • Responsible for Recruiter Industry registrations such as MOM EA listings online
  • Health and Safety: ensures all staff across APAC have listed an emergency contact and declared medical issues
  • Ensures staff and registered/ de-registered for health insurance