Human Resources Intern
Job type: Permanent
Job reference: : US-673
Date posted: 27/03/2019
Contracts and Compliance Human Resources Intern
Spencer Ogden is currently looking to hire a Contracts and Compliance Intern to join our Houston office. This role acts as a Human Resources function for all of Spencer Ogden’s North American contractors, internal auditor on compliance initiatives.
This role will report to the Head of Contracts & Compliance - Americas, providing a high level of service to our contractors and operating in compliance with current regulations and industry best practices.
Spencer Ogden is an award winning global energy, engineering and infrastructure recruitment/staffing agency.
Founded in 2010, Spencer Ogden has experienced significant growth. With offices in the UK, Europe, Middle East, Asia Pac, Australia, and the US, Spencer Ogden is at the heart of industry, keeping pace with changing technologies and building strong, long-lasting relationships along the way.
Roles & Responsibilities
Welcome contractors into the Spencer-Ogden family by phone and assist them with the on-boarding process via email and/or in person
Update tracking sheet with employee details
Initiate pre-employment screening according to client requirements and handle escalations to management and consultants when results fall outside established guidelines
Ensure contractor documentation is complete, timely and stored appropriately
Audit I-9 documents for compliance then initiate E-verify processing
Quality Check new placements in the internal applicant tracking system
Manage change request approvals in the applicant tracking system
Create and distribute employee contracts
Alert consultant and management team within 48 hours of start date if incomplete (ie, pending background, drug screen, contract)
Manage employee enrollment and terminations in the United Healthcare system
Initiate COBRA notices in the Discovery Benefits Portal
Initiate 401(k) invitations for newly eligible employees
An Ideal Candidate Will Have:
Strong communication skills
Relationship and team management
Ability to reinforce both team and company objectives
Determination to achieve objectives
Strategic thinking and ability to execute results
Positive outlook and tenacity