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Management Assistant

  • Job type: Permanent
  • Job reference: : BBBH116301
  • Location: USA, Texas, Houston
  • Sector: Corporate, Administration, Renewables
  • Salary: Negotiable
  • Date posted: 16/01/2018
*Management of various projects relating to the establishment of the American subsidiary
*Management of marketing campaigns, organization of trade show visits
*Support of sales activities
*Support in the setup of operations and transfer of key knowledge from Europe to the US
*Implementation of an ERP system
*Communication and coordination with external advisors (tax, accounting, attorneys)
*Coordination of group input from Europe into US projects and subsidiary
*General administration duties
*Organization, planning, and post-processing of meetings and conferences
*General assistance to the management team
*Office and site stationery supplies - ordering / price negotiations / quotes
*Reception duties - first point of contact for customers, employees, and all general enquires (face-to-face and over the phone)
*Dealing with all correspondence, queries, and complaints
*Office-related tasks (e.g., paper and e-files, cell phones and contracts, contact lists, and internal communication)
*Fleet management
*Assistance with basic account duties - accounts payable and accounts receivable
*Invoice and ad hoc finance queries
*Preparation of letters, presentation, and reports
*Organization of induction programs for new employees as well as arrangement of IT, phones, workspace, and equipment
*Management of travel bookings and expense accounting - car hire, flights, accommodation, etc.

For more information about this role please contact our Houston office