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Office Coordinator

  • Job type: Permanent
  • Job reference: : BBBH121053
  • Location: USA, California, Rocklin
  • Sector: Corporate, HR, Renewables
  • Salary: Negotiable
  • Date posted: 13/02/2018
This vacancy has now expired.
GENERAL SUMMARY OF DUTIES:
This position provides general office support across the organization with a variety of clerical activities and related tasks. This position provides direct administrative support to the Chief Administrative Officer, CAO. This position will be responsible for coordinating front-desk activities: welcoming guests, answering and directing incoming calls, mail distribution, travel arrangements, fleet coordination, and ordering office supplies.

SUPERVISION RECEIVED: Reports to Chief Administrative Officer.

SUPERVISION EXERCISED: None.

EXAMPLE OF DUTIES: (This list may not include all of the duties assigned.)
*Greets and direct all visitors by providing excellent customer service.
*Answers phones and directs calls and voicemails to appropriate personnel.
*Order office supplies and keep inventory of stock.
*Make travel arrangements as requested.
*Receive and distribute mail.
*Order and clean up lunch delivery.
*Ensure reception, front lobby, conference rooms, kitchen and break rooms area is tidy and presentable.
*Perform other clerical receptionist duties such as filing, photocopying, faxing, etc.
*Coordinates pick-up and delivery of mail services (FedEx, UPS, USPS, etc.)
*Maintaining company car fleet and assign vehicles to personnel as needed.
*Prepare reports, coordinate meetings and general support for CAO.
*Performs other duties as assigned.
PERFORMANCE REQUIREMENTS:
Knowledge, Skills and Abilities
*Excellent written and verbal communication skills.
*Ability to work independently and in teams.
*Ability to work effectively with internal staff and the public.
*Ability to manage multiple projects and prioritize competing demands.
*Ability to assess, solve, implement, and communicate outcomes of problems.
*Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations.
*Ability to effectively present information and respond to questions from staff, customers, and vendors.
*Excellent interpersonal skills with hands on approach to process improvement and effective problem resolution with internal staff and external customers.
*Proficient knowledge of Microsoft Office Suite and the Internet.
*Ability to apply common sense understanding to carry out instructions furnished in written or verbal form.
*Ability to deal with problems involving several concrete variables in standardized situations.

TYPICAL PHYSICAL DEMANDS:
Work may require prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May require lifting up to 15 pounds occasionally.

TYPICAL WORKING CONDITIONS:
Work is performed in a fast-paced, sometimes loud, office environment. Involves frequent contact with staff and the customers. Work may be stressful at times. Contact may involve dealing with angry or upset people.

EDUCATION/EXPERIENCE/CERTIFICATES/LICENSES:
High school diploma or general education degree (GED); or two to three years related experience; or equivalent combination of education and experience. Proficient in Microsoft Office Suite: Word, Excel and PowerPoint.

Spencer Ogden is acting as an Employment Agency in relation to this vacancy.