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Project Secretary

  • Job type: Contract
  • Job reference: : BBBH107954
  • Location: Indonesia, Semarang
  • Sector: Plant Erection/ Construction, Power
  • Salary: Negotiable
  • Date posted: 02/06/2017
This vacancy has now expired.

Main responsibilities will be:
* Reporting to the Project delivery Manager this role will provide specific project assistance to Project Manager, Project Engineers and other staff as directed.
*Liaise with Project Managers and Lead Engineers
*Source internal and external documents.
*Screen telephone calls as directed.
*Maintain confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.
*Taking minutes of meeting, preparing and distributing in a timely manner.
*Arrange travel and accommodation through internal procedures.
*Use automated office systems to facilitate project research and meet work deadlines.
*Reports, specifications and Project Execution Plans information collating and formatting.
*Preparation of Power Point Slides for presentations
*Arrange appointments as directed.
*Make decisions relating to office procedures following referral from superior(s).
*Make travel arrangements for senior project engineer and other engineers.
*Monitor incoming mail, responding as appropriate or passing to the senior project engineer.
*Provide administration assistance to the Project Engineers, Discipline Engineers
*Quality Assurance - Responsible for working within the provisions and guidelines of the Quality Assurance system relevant to the Business Unit .
*Safety - Responsible for personal safety safe working practices for the Business Unit. Understand and follow OH&S procedures.

You are potentially matches with the role if you are / have:
*At least 5-8 years' general secretarial and projects experience.
*Previous experience with Engineering Projects background is most advantageous.
*Advanced knowledge of Microsoft Office Word and macros utilization.
*Intermediate excel skills
*Advance level of MS Power point
*Task and deadlines oriented individual
*Team player
*Self driven and motivated individual
*Flexibility and strong comprehension of task prioritization

For more information about this role please contact our Singapore office

Spencer Ogden Energy Pte Ltd
Agency License Number: 13C6321