Project Procurement Specialist

Role Overview

The Project Procurement role plays a critical part in ensuring the timely and cost-effective procurement of materials and services for projects, while maintaining compliance with contractual, financial, and logistical requirements. This position interfaces with internal stakeholders and external suppliers to support project execution, team development, and cross-functional collaboration, driving continuous improvement and operational excellence.

Key Responsibilities

Procurement & Purchasing

Process project material requisitions and raise purchase orders in SAP, including manual entries when required.

Expedite purchase orders to ensure timely delivery and collaborate with suppliers to improve delivery schedules through forecasting.

Provide suppliers with drawings and proactively communicate engineering/design changes to minimize delivery impact.

Address supplier quality issues using structured problem-solving techniques and complete RMA reports for damaged or faulty goods.

Investigate and resolve accounting queries and invoice discrepancies in collaboration with Finance.

Sourcing Activities

Conduct supplier sourcing and selection based on quality, cost, delivery, and compliance criteria.

Negotiate pricing, lead times, and commercial terms with suppliers to achieve best value.

Maintain and update approved supplier lists and support supplier qualification processes.

Monitor market trends and identify alternative sources to mitigate supply risks.

Support strategic sourcing initiatives and contribute to supplier performance reviews.

Project Support

Collaborate with Project Managers to align supplier deliveries with project timelines and minimize inventory holding.

Place purchase orders and framework contracts with scheduled deliveries based on project requirements.

Implement production BOMs and manage SAP material structures according to design specifications.

Participate in project kick-off and review meetings, adjusting material requirements as needed.

Support engineering change activities and manage obsolescent stock utilization.

Control stock transfers between projects and ensure accurate booking of issued items.

Communication & Business Support

Respond to customer delivery inquiries within 24 hours and escalate contractual matters as needed.

Maintain a strong understanding of contract law, export regulations, invoicing, and financial processes.

Liaise with Finance and Commercial teams to ensure accurate payment and order processing.

Provide feedback and support to internal teams regarding customer orders and supply chain issues.

Key Interfaces

Manufacturing Units & External Suppliers

Finance & Accounting

Project Managers, Design & Engineering Teams

Operations / Supply Chain Leadership

Customers & Commercial Functions

Qualifications & Skills

Proven experience in procurement / supply chain management.

Proficiency in SAP.

Strong understanding of project planning, sourcing, and BOM implementation.

Knowledge of Incoterms, customs clearance, and export documentation.

Excellent communication and stakeholder management skills.

Ability to work independently and collaboratively in a fast-paced environment.