Job Title: Document Controller (File Management Systems)
Location: Houston, TX (or project-based environment)
Employment Type: Contract / Full-Time
Overview:
We are seeking a detail-oriented Document Controller to support the implementation and maintenance of a File Management System (FMS) within a dynamic, project-driven environment. This role will work closely with project teams, engineering, and quality departments to ensure accurate document handling, organization, and compliance across multiple projects.
Key Responsibilities:
Manage and maintain project documentation within the File Management System (FMS)
Ensure proper document numbering, naming, filing, and version control
Support full document lifecycle including receipt, distribution, tracking, and archiving
Maintain key registers such as Plan Status, External Document Register (EDR), and Internal Document Register (IDR)
Ensure all project documents are accurately annotated and compliant with quality standards
Organize and manage technical documentation from internal and external sources
Provide document control support across multiple projects simultaneously
Guide and support project team members in adhering to FMS processes and best practices
Assist with project close-out activities, including document handover and office demobilization
Support audits by ensuring documentation is complete, accurate, and properly maintained
Qualifications:
Experience in document control, file management systems, or administrative support is preferred
Understanding of document control processes, including numbering, filing, and tracking
Familiarity with SharePoint or similar platforms is a plus
Proficiency in Microsoft Office Suite
Strong organizational and multitasking abilities
Excellent communication skills and attention to detail
Ability to work effectively in a fast-paced, team-oriented environment
Fluent in English (written and verbal); additional languages are a plus
Preferred Experience:
Experience supporting engineering, construction, or industrial projects
Exposure to Quality Management Systems and document compliance processes
Please complete the form for this job application.
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