Job Title: EDMS Administrator (Electronic Document Management System)
Location: Houston, TX (or similar project-based environment)
Employment Type: Contract / Full-Time
Overview:
We are seeking an experienced EDMS Administrator to support the development, implementation, and ongoing maintenance of an Electronic Document Management System (EDMS) within a fast-paced engineering and project environment. This role will work cross-functionally with IT, quality, project services, and engineering teams to ensure efficient document lifecycle management across multiple projects.
Key Responsibilities:
Support the configuration, maintenance, and optimization of the EDMS platform
Assist in developing document workflows, naming conventions, numbering systems, and lifecycle processes
Manage full document lifecycle including creation, version control, review, approval, and archiving
Ensure proper metadata tagging, classification, and document organization
Create and manage user roles, permissions, and document distribution matrices (DDM)
Provide system support, troubleshoot issues, and coordinate with internal stakeholders
Maintain system performance, reliability, and security, including role-based access controls
Support internal and external audits by ensuring document compliance with quality standards
Collaborate with project teams to ensure accurate and timely document control processes
Develop user guides, provide training, and support end users on EDMS functionality
Maintain document retention and disposal policies in line with company standards
Qualifications:
5–10 years of experience in document control, EDMS administration, or database systems
Strong understanding of document management processes, workflows, and lifecycle states
Experience with EDMS platforms (e.g., SharePoint or similar systems preferred)
Proficiency in Microsoft Office Suite
Strong organizational, multitasking, and communication skills
Ability to work effectively in a multi-disciplinary, project-driven environment
Fluent in English (written and verbal); additional languages are a plus
Preferred Experience:
Experience supporting engineering, construction, or industrial projects
Familiarity with Quality Management Systems and audit support
Background working with cross-functional teams in a project-based setting
Please complete the form for this job application.
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