Payroll Process

Spencer Ogden’s contractors are paid to the appropriate Limited or Management/Umbrella Company as per the contractor’s contract. The frequency and requirements for payments to be made on time are outlined below.

​For more details on timesheets, please visit our timesheets page.

​For payment or invoicing queries please email:
For contractual queries please email:



Payroll Timescales 

  • Timesheets/expense claim forms must be submitted to by 5pm on the first Monday of the month for monthly bill or 5pm each Monday for weekly bill
  • Timesheets must be submitted for payment via self-bill within 30 days of the date worked
  • Expenses must be submitted within 30 days of the date on receipt
  • If documents are correctly submitted, payment will be released to either the Management Company or Limited Company

Expenses procedure

  • Receipts should be numbered in line with the lists on the claim form
  • Conversion rates should be shown on the expense form with a pdf attachment showing a screen shot of the conversion rate used
  • Expenses must be signed and approved by the client
  • Per diem (if contractually applicable) must be invoiced through timesheets and not expenses
  • Expenses must be claimed in line with contractually agreed pay frequency along with timesheets

Document submission

  • Should the contractor fail to submit expenses, timesheets and invoices in line with the above processes, they will be rejected and risk delay or non-payment
  • Timesheets should not be submitted to both Spencer Ogden and your management/umbrella company (if applicable). If you contract through your own limited company, payment shall be made via Spencer Ogden's self-bill system upon submission of timesheets
  • Expense claim forms and receipts must be submitted as one pdf document
  • All expense documents, timesheets and any additional documentation (e.g. invoices if applicable and not working via self-bill) must be submitted as three separate pdf documents
  • As the industry grows and evolves, the skills of its workforce have to follow suit. We specialise in knowing the right people for the job and our candidates have the unique experience and expertise that makes them an invaluable part of this evolution