Document Controller

Job Description Template 2024

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Reference Number BAL-EXE-178

Project Baltic Eagle

Grade N/A

Position title Document Controller

Reporting to Offshore Document Control Manager / Project Quality Manager

Duration Start Date: 1st July 2025 End Date: 31st December 2025

Working Location(s) Remote Working

Working Pattern Monday- Friday 5 days a week

Main Purpose of Job

Quality check of documents - check for signatures and dates or drafting and editing sentences. Checking documents

are prepared on the correct templates, for both internally and externally produced documents.

Train Employees

You will also be tasked with training employees in the proper way to create or fill out company documents.

Fulfil Document Retrieval Requests

Handle the retrieval of documents as directed. Must be able to retrieve documents and data quickly and efficiently

when needed.

Organise and Archive Documents

The Document Controller will be responsible for the accurate controlling of all documentation through the approved

Electronic Document Management System, including tracking and follow-ups necessary for an orderly site operation.

Carry out QA checks on all published information/documentation in accordance with project document control

procedure and perform document storage duties. This may involve scanning documents, physically and electronically

filing documents, organising documents, and ensuring documents are saved and safeguarded from theft or

destruction. It also usually requires Document Controllers to adhere to a retention schedule, meaning they must know

the proper ways and times to destroy old documents. You must be compete o nt in Microsoft applications.

Key Tasks

• Maintaining document management system and MDRs

• Assisting and participating with audits.

• Conducting training for all project personnel.

Key Criteria

• Proficient in English

• Ability to handle multiple tasks concurrently and in a timely fashion

• Good interpersonal skills and ability to work effectively and efficiently in a team environment to accomplish goals

• Must display eagerness to learn and continuously improve

• Positive work attitude that supports teamwork and continuous improvement

• Highly organised and work well in fast-paced environments.

• Communication skills should be excellent

• Reliability and attention to detail

• Keep sensitive information confidential

• Work well both autonomously and within a team

• Display a positive, approachable attitude

Support each other; we all work within the same company.

Desired

• Close attention to detail

• Ability to integrate and be part of a team

• Ability to identify, map and manage processes

• Good communication skills, both written and verbal

• Logical and well organised

• Methodical with the ability to prioritise

• Able to manage workload by understanding requirements, deadlines

• Positive response to pressure

• Flexible and reliable

To be successful in this role, we are looking for you to have a good understanding of document control, document

control/management procedures.

Previous experience within the wind or electricity generation industry and the use of Aconex is advantageous, however

this is not essential.

Key Interfaces

• Offshore Document Control Manager

• Document control coordinator

• Project Quality Manager

Job Description Template 2024

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• Project Teams (Document Control, Project Admin, Contracts Managers, Package Managers, Quality Managers etc.)

• External Provider (Contractors, Suppliers and Consultants)

Certifications to Be Maintained for the Duration of the Role

? GWO

? Offshore Medical

? HUET

? BOSIET

? CSCS

? SMSTS

? Other (please specify):

? None

Other Role Information

Offshore Working Expected:

? Yes

? No

Site Working Expected:

? Yes (specify locations) ______________________________

? No

Travel to International Site Working Expected (specify location):

? Yes (specify locations) ______________________________

? No

Equipment to be Provided by the Contractor:

? PPE

? IT

? Mobile phone

? Other (please specify):

Notice Period (in weeks): 4 weeks