Document Controller

O&M Document Controller

Location: Berlin or Sassnitz, Germany

Working Pattern: Monday–Friday (5 days per week, minimum 3 days in office)

Start Date: ASAP

Contract Duration: Until end of the year (with potential extension)

Spencer Ogden are supporting a leading organisation within the offshore renewables sector in the search for an experienced O&M Document Controller to join their Offshore Operations & Maintenance Hub in Germany.

This is an excellent opportunity to play a key role in ensuring documentation integrity, compliance, and efficiency across offshore operational assets.

The Role

As part of the Asset Management function within the Offshore O&M Hub, you will be responsible for ensuring the completeness, accuracy, and integrity of operational documentation, while supporting internal teams and external contractors using electronic document management systems (EDMS).

You will act as a central coordination point for document control processes, driving best practice and continuous improvement across the business.

Key Responsibilities

Ensure effective and efficient management of documentation relating to operational offshore wind assets and O&M departments

Create, maintain, and update document control procedures, standards, and policies

Implement and manage document processes to organise and track documentation

Review documentation for accuracy, completeness, and compliance with internal and external requirements

Coordinate document review and approval workflows, ensuring timely distribution to relevant stakeholders

Act as the primary point of contact for electronic document management systems (EDMS)

Coordinate with internal departments and third parties to ensure clear ownership, accountability, and visibility of documentation

Provide training and support to EDMS users on document control processes and systems

Assist users with document retrieval and promote compliance with document control procedures

Conduct audits to verify adherence to document control standards and implement corrective actions where required

Identify opportunities for continuous improvement, including process optimisation and automation

Key Requirements

Essential:

Proven experience as a Document Controller

Strong IT skills, including MS Office and project management/document management software

Fluent in English

Flexible approach to working hours

Cultural awareness and ability to work across international teams

Positive, proactive attitude with high integrity

Knowledge and/or experience within offshore and/or renewable energy sectors

Desirable:

Additional language skills (Spanish, French, or German)

Minimum 2 years’ experience in document control and data management

Key Interfaces

O&M Site Team members

Offshore O&M departments

Contractors and suppliers

EDMS users (training and support)

Asset Management leadership

Additional Information

Offshore Working: No

Site Working: No

International Travel: Not expected

Drug & Alcohol Testing: Office-based / Hybrid role

Notice Period: 4 weeks preferred