Job details

$30 - 40 per hour
Job Type
10 months ago

The Project Construction Coordinator will be responsible for supporting the pre-planning and execution for the client's renewables and power portfolio. In addition to project-supporting tasks, the position will support continuous improvement initiatives such as documenting and improving processes and procedures, market industry knowledge.


Document Control:

- Manage documents control and workflow monitoring during the EPC RFP, EPC contracting, and during the construction, testing and commission of the project.

- Support the set-up of the internal and external project folders.

- Support the design of the workflow for the different processes during the project execution.

- Maintain a library of standard templates and guiding principles for close-out documentations.

- Assist in scanning, organizing, indexing, archiving essential project documentation.

- Fulfill document retrieval requests.

- Receive and process RFIs, NCNs, Submittals and Transmittals.

- Maintain tracking log for RFIs, NCNs, Submittals and Transmittals.

- Check compliance and quality of documents against contract requirements.

- Liaise with Client/Contractor/Subcontractor.

- Report on process of documents as needed.

- Administrate the document control system/platform for the project.

- Manage the process of Job Books creation and compliance, in accordance with contracts requirements.

- Review and comment on QA/QC documents required for Job Books.

- Transmit documentation and submittals through the project management platform.

- Receive, log, and track plans and specifications as received including all revisions.

- Maintain all required hard copy and electronic copy files of project documentation.

- Support project team with regards to submittals, RFI's, drawings, specifications, and other project documents.


Site Administrative Management:

- Participation in selection and training of on-site administrative staff regarding specific job duties, including but not limited to, document control, accounting support, SAP, and standard processes.

- Manage company IT equipment and office supplies transfer from one project to another.

- Support project site team in getting site staff for construction equipped with all standard office, safety, and IT equipment.

- Support the implementation of the inspection the testing plans.

- Support the training and on-boarding of new site team.

- Manage the different Service Agreements for the project, including NDA's, MSA's, CSA's and SOW's.


EPC RFP & Contracting Process Support: 

- Support the Project Engineering & Construction Manager during the RFP process.

- Prepare BoP contract exhibits (including the SOW, technical specifications, drawings, quality, and safety requirements) before launching the RFP.

- Ensures construction contracts are aligned (back-to-back and no gap) between Owner Supplied items, DBS contracts and other construction interfaces.

- Support the review and response to bidders RFIs.

- Work with project team to evaluate bids and award contracts.

- Support the EPC contracting process with the selected EPC-contractors, including the Exhibits negations.



- Track proper reporting of key project safety metrics on a monthly and quarterly basis for all projects and contractors.

- Support of company initiatives, such as implementing new processes, procedures, or development of department specific tools.

- Performs other duties as assigned.